Matrix Medical Network

Executive Administration Manager

Posted Date 6 days ago(1/14/2022 6:45 PM)
Job ID
# of Openings
Full Time Regular




Executive Administration Manager


Matrix, in partnership with its expert clinical advisory panel, offers customizable solutions across four distinct lines of business via in-home visits, telehealth, on-site support at medical facilities and businesses, and Mobile Health Clinics:

  • Matrix Clinical Solutions helps keep workers healthy and businesses run productively by designing custom workplace health solutions and providing testing, tracing, and clinical care solutions. Matrix also offers a safety verified certification program developed in collaboration with the Cleveland Clinic.
  • Matrix Clinical Care helps seniors and other at-risk individuals enjoy a better quality of care, experience better health outcomes, and identify chronic conditions that may otherwise go undiagnosed.
  • Matrix Clinical Trials provides rapid and scalable decentralized trial solutions to reach broad and diverse trial participant populations and improve the patient experience. Matrix adheres to the highest standards in quality, compliance, and data collection to accelerate trial completion timelines and support trial partners.
  • Matrix Clinical Labs is a CLIA-certified and CAP-accredited laboratory that provides state-of-the-art diagnostic services and clinical testing support.

Matrix Medical Network IT delivers capabilities using cutting edge technologies to support all these lines of business, including Mobile Tablet, Geo-spatial Analysis, Business Intelligence and Custom Business solutions.

At Matrix, you will have endless opportunities to positively impact the communities in which we work and to affect the lives of health plan members who we serve. 


What we offer:

  • A chance to work with great people on exciting projects
  • Make a difference by taking the time doing the work that saves lives that have positive and direct impact on the wellbeing of others
  • The opportunity to work with a progressive company, who wants to make a difference


About this Role:


 Type: Full Time 

     Compensation: $95,000 - $110,000/yr.

Location: Primary location is 9201 E. Mountain View, Road, Scottsdale, AZ 85258. Position is remote.  

Hours: Days, Monday-Friday

Benefits Offered to include: Medical, Dental, Vision, 401K with company matching, and eligible for tuition discount to name a few. 



Reporting to the Chief Executive Officer, the Manager, and Executive Administration provides high-level administrative support to the Chief Executive Officer, Chief People Officer and Chief Operating Officer, and other members of the leadership team. Day-to-day responsibilities including, but not limited to:  enhancing the effectiveness of the senior level business leaders by scheduling meetings, planning business trips, answering phone calls, managing information requests, preparing reports and presentations, and proactively anticipating the needs of the executive team and business leaders. This role leads and directs the Executive Assistant team.  A high level of integrity and discretion in handling confidential information and professionalism in dealing with executive leadership is imperative.



  • Complex calendar management and scheduling of internal and external meetings to include managing travel.
  • Strong service mentality to enable the CEO and other executives to drive better efficiency and effectiveness.
  • Organize, prioritize and manage time-sensitive, confidential information; ensure any action items are executed.
  • Edit, proofread, and redline documents to ensure accuracy of copy, grammar, punctuation, and syntax.
  • Create, prepare and/or update sophisticated PowerPoint presentations.
  • Create and analyze Excel spreadsheets, pulling data from spreadsheets for reports or presentations as needed.
  • Coordinates Board of Directors meetings, materials and communications.
  • Works closely with the Board of Directors’ executive assistants for scheduling board meetings and other critical meetings.
  • Mentor, coach and provide feedback to Administrative Assistants.
  • Maintains and tracks non-disclosure and confidentiality agreements as well as leadership agreements which may include filings with the IRS
  • Coordinates the on-boarding processes to include submitting SysAid tickets to IT and ensuring that equipment and other necessary items are provided to incoming Senior Leadership new hires
  • Manages expense reporting and reconciliation through the company’s expense management system
  • Processes purchase orders by entering requests and obtaining approvals in a timely manner
  • Oversees multiple projects through to completion within defined timelines
  • Maintains office supplies inventory by checking stock to determine inventory level and anticipating needed supplies
  • Other duties as assigned


Must Haves:

  • Associates or Bachelor’s degree preferred.
  • Knowledge of software applications including Microsoft Outlook, Word, PowerPoint, Access, Excel, Internet, Concur and other web-based applications.
  • Minimum 10+ years’ experience as an Administrative Assistant; minimum 5 years as an Executive Assistant level supporting C- Level
  • Highly resourceful team-player, with ability to work well under pressure, maintain confidentiality, and to be extremely effective independently.
  • Superior attention to detail and the ability to meet tight deadlines.
  • Ability to complete complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability and emotional maturity.
  • Strong organizational, written and verbal communication and grammatical skills.
  • Maintains current knowledge of major department/business unit functions and policies
  • Must possess strong interpersonal skills and effectively maintain collaborative and productive working relationships
  • Local Candidates only.  Must be able to be at our corporate location for Leaders

Supervisory Responsibilities: Will have direct reports.

Travel:  Some travel could be required


Our Culture: 


  • We have a clear vision of where we are going, and we are guided by core values that embody our organization and our culture.
  • We emphasizes innovation and growth, and you will be given the opportunities and tools to develop personally and professionally.
  • We encourage and celebrate collaboration.
  • We have a deep commitment to positively impact the communities in which we work and to make a difference in the lives of who we serve.
  • As a clinical organization, we support vaccinations because we care about the health and safety of our colleagues and those we serve. Moreover, our clients are increasingly expecting us to be vaccinated due to the vulnerability of those we serve.  As such, Matrix Medical Network requires that all team members are fully vaccinated against Influenza and COVID-19, unless they are eligible for a specific exemption.  

Matrix Medical Network is an Equal Employment Opportunity Employer. It is the policy of Matrix to provide equal employment opportunities without regard to race, color, religion, sex, gender identity or expression, pregnancy, age, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. It is also the policy of Matrix that qualified individuals with disabilities receive equal opportunity in regard to job application procedures, hiring, and all aspects of the employment process. Matrix is committed to the full inclusion of all qualified individuals. Consistent with the Americans with Disabilities Act (ADA) and applicable state and local laws, it is the policy of Matrix to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship.  If reasonable accommodation is needed to participate in the job application or interview process, pre-employment testing, to otherwise participate in the selection process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact





Matrix Medical Network is proud to be an Equal Opportunity Employer. Scottsdale, AZ 85258, Remote, Primary Location: Scottsdale, AZ 85258.  Job: Executive Administration Manager,remote,  Regular Shift. Full Job Level: Day Job, Monday, Friday. Job, work at home opportunity, Executive Administration, Manger, Remote Opportunity, Regular, Job Type, Standard, Pay, hours.    






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