Inventory Control Specialist

2 weeks ago
Job ID
# of Openings
Full Time Regular


Not just your typical workday...Break away from workplace monotony. At Matrix, our passion is bringing healthcare to underserved populations, innovating new technologies and creating sustainable programs that change lives. When you have the power to make a difference in the health and well-being of others, every day is extraordinary.  We're headed to the future of healthcare, come join us! Execute


Under the Operations Lead, the Inventory Control and Data Records Associate performs a variety of duties relating to data records reporting, receiving, issuing, handling and accounting for inventory stock used to support in home screening tests.  This individual is a key role who ensures that the right inventory is in the right place so that tests can be completed as scheduled.


Types of inventory include in-home screening test kits, equipment and/or other supplies needed to support our member wellness screening.  This individual will assist with making sure that inventory is available for use and is in the hands of the clinical staff who are located throughout the United States such that we successfully meet corporate and client production goals. In short, the qualified individual will be responsible for adhering to shipment and order schedules, reporting, and completion of screening products and services related to the Comprehensive Health Assessment.


This position requires progressive experience and responsibilities in a production environment, as well as solid understanding of data reporting, production processes and inventory compliance. The Inventory Control and Data Records Associate adheres to timetables for each step of the scheduling process for the assigned products and/or services.  They will ensure the accurate and proper receipt of materials from our production partners. They track all of the shipments through the replenishment process. They will also assist with the reporting of inventory balances monthly, reconciliations and quarterly physical inventory verifications. They will also need to ensure we are not incurring inventory obsolescence by facilitating field transfers or returns to our production partners.


The Inventory Control and Data Records Associate works closely with several teams within the Quality Operations business to assist with production schedule fulfilment and that the finished products are meeting company standards and client needs. They will maintain careful records of client orders, inventory, and material production, and become familiar with all phases in the supply chain. With the assistance of the Operations Lead they will assist with the reconciliation process for monthly inventory audits to ensure we are reporting our inventory balances and usage for the month timely and accurately.  They apply concepts such as fractions, percentages, ratios, and proportions to practical situations.


The qualified individual will need to be familiar with any of the following functions:

  • Review, create and run reports analyzing the data for processing kit assignments as needed
  • Assist with the investigation of production problems, analyze root causes, and suggest solutions
  • Review inventory levels and assignments to ensure production goals will be met on a daily basis
  • Review suggested inventory levels to ensure the plan is met but also review/track expiration dates and be sure not to process excess inventory that we need to write off
  • Develop relationships with internal staff including, but not limited to, Operations and Clinical Field staff as well as external vendors to meet the data records and inventory requirements
  • Assist with a physical inventory count on an annual basis and assist with reporting reconciliation once the physical inventory count is completed
  • Must be able to identify any potential challenge that may derail production schedules and present the findings to the Operations Lead for further validation
  • Utilize various status reports and tracking tools
  • Attend status and scheduling meetings as needed


Educational Requirements:


Bachelor's degree preferred


Required Skills and Abilities:


  • Minimum of 1 year experience in materials management, supply chain, planning, production assessment,  production control, inventory/material control of scheduling function in an assessment environment or equivalent
  • Experience with Materials Management is preferred
  • Demonstrated data reporting skills
  • Experience with assisting in the reporting and reconciliation of inventory (Public Company preferred)
  • Strong analytical skills with an aptitude for understanding business environment and translating business requirements
  • Ability to handle multiple assignments, prioritize activities, and meet established goals in a rapidly changing environment
  • Superior communication skills (both written and verbal) and the ability to develop and maintain strong working relationships with business partners
  • Demonstrated ability to work well under pressure and time constraints
  • Advanced proficiency of MS Word, Excel, Power-Point and other office software tools. Advanced ability in math and computer skills


Supervisory Responsibility: No supervisory responsibilities.


Travel Requirements: Travel may be required.


Work Conditions: General office environment.


The preceding functions may not be comprehensive in scope regarding work performed by an employee assigned to this position classification.  Management reserves the right to add, modify, change or rescind the work assignments of this position.  Management also reserves the right to make reasonable accommodations so that a qualified employee(s) can perform the essential functions of the position.



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