Payroll Administrator

1 week ago(1/8/2018 2:55 PM)
Job ID
# of Openings
Full Time Regular


Not just your typical workday…


Break away from workplace monotony.  At Matrix, our passion is bringing healthcare to underserved populations, innovating new technologies and creating sustainable programs that change lives.  When you have the power to make a difference in the health and well-being of others, every day is extraordinary.

We’re headed to the future of healthcare, come join us!  


The Payroll Administrator position plays a vital role in our Finance department. This position is responsible for timely and accurate processing of payment to an assigned group within Matrix. This includes, but not limited to, bi-weekly employee payroll checks, production pay, and contractor 1099 payments for multiple companies within our organization.


This role may also perform all activities necessary to process full-cycle payroll, including maintaining related records, running voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, and documenting and updating procedures.

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  • Prepare and process bi-weekly employee and/or contractor payroll data for multiple companies across organization
  • Review and ensure accuracy of approved timesheets and ensure valid data transfers to/from payroll service
  • Responsible for accurate calculations for employee/contractor wages based on salary, hourly, and production based pay
  • Track and deduct all garnishments and other special payroll deductions
  • Process wage garnishments, pay levies, and other involuntary court-ordered payments in a timely manner, including reporting to the necessary state office or jurisdiction and assisting employees with general process questions
  • Ensures that computing, withholding, or deductions associated with net pay is done properly
  • Oversees the distribution of paychecks or arranges direct deposit programs
  • Document any discrepancies in payroll processing to maintain a clear record of reconciliation and adjustments
  • Ensures payroll records are updated and reports on any matters of interest
  • Organizes and reviews forms associated with federal, state, and local authorities, such as W-2s, W-9s and 1099s
  • Coordinate between payroll, human resources, and other departments to ensure proper flow and maintenance of employee/contractor data
  • Work with current payroll/timekeeping provider for technical issues with time-reporting systems
  • May assist with preparation of fiscal year-end reports and reconcile W-2 information for accuracy and management review
  • Other duties as assigned


Educational Requirements:

High school degree required. Associates or Bachelors Degree and/or Certified Payroll Professional preferred.


Required Skills and Abilities:

  • Minimum of two years of experience with primary responsibility for automated time and attendance, payroll administration and processing
  • Knowledge of common payroll and accounting practices and principles 
  • Knowledge of state and federal employment laws relating to key areas of responsibility
  • Experience with the preparation, process and disbursements of multiple federal and state withholding payments 
  • Appropriately manage incoming inquiries from multiple federal, state and local agencies concerning payroll information
  • Tax and garnishment experience
  • Set-up and maintain W-2 reconciliations
  • Experience with 401k Plan payroll processing.
  • Perform tax calculation and verify voluntary and involuntary deductions.
  • Follow through with posting entries to employee history and G/L. 
  • Provide high quality service to employees and contractors
  • Experience working with 3rd party payroll software, such as Ulti-Pro or ADP
  • Experience with Microsoft Excel a must




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