Benefits Administrator

Posted Date 4 weeks ago(1/29/2018 9:28 AM)
Job ID
# of Openings
Human Capital
Full Time Regular


Benefits Administrator  


Join our HR team and help shape the culture of our company


Are you passionate about supporting amazing employees? Do you strive for greatness by helping to drive forward processes; knowing that the associate depends on us to walk with them through some very important decisions and life experiences?  Then this is the perfect position for you, not only does this position help with the regular day to day support, but also will help drive our benefit programs, leave management, and wellness to the next level of support . 


The Benefits Administrator is a critical role within the Human Resources organization.This position is responsible for the administration and management of employee benefits programs across our company. The primary mission of this role is to move the business forward through the successful implementation of our benefit programs that enhance our employee experience and provide cost effective analysis. 

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The person must possess strong business acumen, solid analytical skills, excellent knowledge of benefits administration processes, knowledge of benefit contract language, factors that influence the cost of employee benefits, pertinent federal and state regulations, filing and compliance requirement affecting employee benefit programs and compensation laws and requirements. The incumbent must demonstrate a working knowledge of the relationship between Benefits Administration, Payroll, and Human Resources.


The  Benefits Administrator will work cross-functionally with other critical areas of the business including recruiting, finance, and business operations as well as with external benefit and compensation vendors, benefit administrators, government compliance organizations, and any resource that helps to drive a success product for our organization. 


  • Manage the administration of benefit plans including but not limited to: 401(k), medical, dental, vision, disability, life insurance plans, flex spending accounts, health savings accounts, employee assistance programs and COBRA
  • Maintain benefit plan compliance with applicable regulatory entities. Ensure all government-mandated reports are prepared and submitted in a timely manner
  • Create and monitor the structure and processes necessary to manage benefit plans in an efficient and cost effective manner
  • Responsible for managing the input and auditing of employee benefits data in HRIS and coordinating the transfer of data to external vendors, plan providers, auditors, and consultants
  • Administers workers compensation and employee leaves (FMLA, CFRA, personal leave of absence)
  • Designs, plans and implements benefit programs.  Evaluates and manages third party servicers.  Monitors vendor service levels
  • Collects and analyzes experience data from available resources
  • Review and reconcile vendor invoices. Prepares required reports for accurate payment and allocation of benefit costs
  • Ensure complete and timely benefits record keeping
  • Prepares and submits government-mandated reports
  • Assists employees with benefit related matters in a professional, timely and effective manner
  • Effectively communicates Company benefit information to employees including group presentations such as benefit orientations, open enrollment and benefit updates
  • Audits benefit plans for compliance with government regulations, benefit program trends, and prevailing practices
  • Other duties as assigned


Educational Requirements:

BS/BA degree in business, finance, human resources or equivalent experience is required. CEBS professional designation preferred.


Required Skills and Abilities:

  • Minimum 5 years of direct applicable experience in administration of benefit programs
  • Demonstrated knowledge of commonly-used concepts, best practices, and procedures within benefits administration
  • Demonstrated effective verbal and written communication skills
  • Strong analytical, problem solving and data analysis skills
  • Proven ability to prioritize for timely completion of large, concurrent projects with minimal supervision.
  • Demonstrated knowledge of U.S. benefit and employment; familiarity with compensation laws
  • Strong customer service and interpersonal skills
  • Demonstrated proficiency with Microsoft Office, including advanced Excel skills
  • Proven competency with mathematical and statistical techniques
  • Proven ability to maintain highly confidential information
  • Experience with Ultipro or similar HRIS system preferred, as well as online LOA administration vendor


Core Competencies

  • Excellent written and verbal communication skills, demonstrated ability to interact with internal and external customers at multiple levels
  • Effective team interaction/linking, both peer to peer and supervisor to employee
  • Able to develop/modify process, establish procedures and execute plans, through proper and accurate analytical & diagnostic process
  • Ability to exercise sound, independent judgment
  • Must thrive in a dynamic and ever changing work environment
  • Must be innovative and flexibleExcellent organizational and analytical skills


Supervisory Responsibility: No supervisory responsibilities.


Travel Requirements: Occasional travel may be required.


Work Conditions: General office environment.


The preceding functions may not be comprehensive in scope regarding work performed by an employee assigned to this position classification.  Management reserves the right to add, modify, change or rescind the work assignments of this position.  Management also reserves the right to make reasonable accommodations so that a qualified employee(s) can perform the essential functions of the position.



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